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ROBBYWELLS
RICE UNIVERSITY
PROJECTS
Here are some examples of projects I have executed:
RICE FOOTBALL GROUP SALES:
During my internship with the Rice Athletic Ticket Office, I worked with local churches and brought their youth ministries to football games in the 2014 football season.
These groups typically ranged from 150 to 300+ kids and the parents, coaches, and cheerleaders attended as well. They were recognized at the game and were introduced on the field before the game.
Also helped plan and coordinate a marketing campaign between Rice Football and Houston Fellowship of Christian Athletes. The promotional event was a "Gameday Rally" where local high school students were encouragd to attend a Rice football game and see the Rice campus after the game. Our goals were to generate additonal revenue to a Rice football game and also to expose Rice more to local high school students interested in colleges in the Houston area. Through athlete appearances at local high schools that I coordinated, and constant contact with FCA chapter leaders, the event was highly successful for Rice that saw over 250 students attend the gameday event.
Young Life Legacy "Fun Day" Project:
While interning with Young Life-Katy Area in the summer of 2015, I raised $1,000 to create and host an event for the fall of 2015 that will be completely free for all Taylor High School students attending. The event will be in addition to the Monday night and Wednsaday night bible studies Young Life already holds. The event will be all inclusive for students and will be completly free for any student who attends. The plan is then to expand this event for all Katy Area high school students if each intern can raise an additonal $1,000 during their summer internship.
The event will be open for any high school student from Taylor High School (the school whom I worked with at Young Life) to attend. An example of the type of event we put on would be to rent out a lazer tag room for an evening and provide snacks and drinks for the studetns. The students will go for free, thus increasing overall attendance, and will also hear the news about Jesus Christ at the end of the event. Young Life's overall goal is to help students have faith in, and or grow in their faith in Jesus Christ, and with a free event like this, more students can and will attend allwoing Young Life to tell more students about Jesus Christ.
ATEC, INC. IDIQ STREAMLINING PROJECT:
During my internship at Atec, Inc. I was tasked to improve its IDIQ government contract reimbursement and recording process. IDIQ is an acronym that stands for "Indefinite Delivery/Indefinite Quantity" and they are contracts awarded by the U.S. government to suppliers for whatever product they need. The contract requires constant part shipment, installations, repairs and check-ins to ensure that Atec's products are working correctly and efficiently at all of the sites they are located.
IDIQ contracts, thus require Atec to constantly send its installation engineers around the country to service their parts. This then requires high amounts of travel expenses from airfare, meal per diem, hotel rates, rental cars and many more travel expenses that cost Atec millions of dollars when added up.
A clause in the IDIQ contract states that because this is a government contract, all expenses will be reimbursed as long as expense reports and receipts are submitted to the U.S. government on a designated federal website. When I arrived at Atec, Inc., its reimbursement system was severely inefficient and outdated. Atec was still trying to put together its expense reports dating back to 2014, where they were still owed reimbursement money. Expense reports were filled out in an arbitrary process whenever the installation engineers had time to complete them. They also seldom provided expense receipts and instead would place those receipts in a filing unit and not with the expense report. This made it very difficult for Atec to quickly prove the amount of expenses it was owed from the U.S. government. This caused some trips dating back to 2014 to not be reimbursed yet.
To improve Atec's efficiency and to allow it to receive its reimbursement quicker, I created an Excel document that would be uniformly used across Atec installation engineers to quickly and accurately report all of their travel expenses to the U.S. government. I converted all old IDIQ expenses dating back to 2014 to this new uniform document and made the document available for all future IDIQ trips. I then integrated the new document into every IDIQ site electronic folder to allow the installation engineers to quickly and simply input all travel expenses related to that IDIQ site trip. Additionally, all travel receipts would then be scanned and attached to the document and saved to a Microsoft OneNote folder designated for all travel receipts. This process now easily provides a quick way for Atec engineers to accurately record its travel expenses as soon as they arrive back in Houston from their trip. It also provides the U.S. government all of the receipts needed to reimburse Atec of their expenses related to IDIQ.
Atec, Inc. now has a simply and efficient way to quickly receive reimbursement from the U.S. government. The new system will amount to millions of dollars in government reimbursements once each newly converted trip is submitted for review and approval.
